Product details


Translate, language


DEMO version

Barcode fonts

How to buy



On-line tutorials

On-line barcodes

Ask our expert

Quick user guide

Update, support

Our company

About company

Contact Us

Our clients,references






Quick online user guide

Chapters  (click text below to jump)

1. Preparing and using barcodes

2. Restrictions in the preparation of codes

3. Rental process

4. Usage of client card

5. Rental procedures flowchart

6. Add "Single fee" (delivery fee, service fee, etc.)


8. Pricing policy. (Type of prices)

9. The structure of prices.

10. Share data on network

11. Request reg.key & Registration & activate the program with reg.key



Preparing and using barcodes

 The barcode of the prodcuts can be set in the CODE field on the BASIC DATA sheet. Any kind of characters can be used to prepare the code, but it is recommended to apply a clear systeme. If it is possible, the product’s own original barcode can be used as well. 

In this case it is important to watch out for the occurrent repetition of the product’s code, as the system is only able to differentiate products with a unique code. (By rental of a product the softver will reset the code’s status field to rented. And at the product’s return to free/in shop.)

Usually the same products have the same barcode. In this way the programme would not be able to differentiate the products in a product groop. (For example, if there are 20 pieces of drill from the same type on stock, it is necessary to issue a unique code for each of them, so the system can distinguish them.)

Restrictions in the preparation of codes:

 1. Products outside of inventory

For those products which’s status is not to be kept in the system (auxilary materials, accessories, like ski poles, cables, etc.), but their rental is related to a certain price, a big letter N has to be placed as the first character of the barcode.


Prodcuts having the N character can be added several times to the rental list or contract. (e. g. issue of 2 ski poles, issue of 3 accessory, etc.)

 This product have to be registrated in the product inventory only for one time. At rental, the system will not change the status field of these products to “rented” and will not modify that at return either. It is useful to place these codes at the cash register, so it will be easy to scan them.

 2. Client code

 The client code / client card code always have to beginn with a character C. That can be used in the code field at the prodcuts registration, rental and selling, which speeds up the working process.


Rental process

1. Start of rental

 After loading the programme choose the New rental menu (or press key F1).


 2. Rental periode

In the appearing window first set the periode of rental. The number of rented days and rental dates do not have to equal. (Dates might mean the total time periode of rental, and the number of days the days to be paid.) The system calculates the rental fee from the rental days.


3. Selection of client

 Next select the client for the rental. Click on the Client button (or press the INSERT key).


In the up coming window choose the client, then double click on his name to select. In case the client is not yet registrated, we can do that by clicking on the New customer… button.


 Searching of client: Type the name (or as much as known from that) in the name field and press ENTER. After that only those clients can be seen, who mach the criteria. In this way clients can be found easily even in a database which contains several thousand customers.

 After choosing the client his/her data appear in the client fields of the rental window.




It is possible to give a client card to the client with a client code. In this case simply scan the client code or type in manually in the code field. (The client code/client card code can be added to the clients at their servicing. The client code always have to beginn with a character C!)


(entering, scanning client code at rental process)


(entering client code at servicing of client’s data)


4. Selecting items to be rented

For selecting an item, enter its code in the CODE field.

It can be done by some of the following procedures:

-          - typing manually the item code, than ENTER key

-          - scanning the item barcode with the barcode scanning tool

-          - by clicking the SELECT button and choose from the item list window


- OR scan (or type manually) the RESERVATION (VOUCHER) CODE

The system checks the entered code to see if the product is not rented in that certain periode. The product can be added to the list only one time. If it matches the criteries, the products data add to the rental list, together with the calculated rental fee.



The added item gets into the cumulative.


5. Setting of discount, deposit

It is possible to add discount to the added items by the discount’s percentage button. By modifying the percentage, the sum modifies too.

The discount can be set by clicking on the arrows, by 1%. By double clicking on the field, the discount can be raised by 5%.


6. Modification of added items

The sale price of items added to the list can be modified by the MODIFY AMOUNT button.

You can delete the selected item or the complete list by the DELETE buttons.

7. Preparation of contract, invoice, receipt

Rental contiunes by preparing the contract. The system prepares the documents by the parameters of the programme given in advance. The parameters can be selected in the PROGRAMME PARAMETERS line of the SERVICE menu. 

By the parameters the followings can be set:


-          minimum rental days (by that the programme does not allow for the system to give items for rental for more days than set here)

-          financial data and content of contract (text of contract, tax percentages, currency…) 

-          how many copies of the invoice should be printed

8. Saving/fixing of rental

The added items can be fixed by the SAVE/FIXING button (after the preparation of documents). The system saves the added items as rented items, and does not allow to rent them for other clients. (Of course it is possible to reserve them for another periode.)

In case we do not fix the rental, the system warns for that after selecting the EXIT button.



Add "Single fee" (Delivery fee, service fee, etc.)


Example for delivery fee in new version: 

1. Create new item-group with "Service fee" (or any...) designation. (the Price-group is irrevelant for service fee, only select any)



2. Add new item in "Service fee" group.

For "single-fee" (for example: delivery fee, service fee, etc.) use always a letter S or s has to be placed as the first character of barcode!

Set the "Selling-pr." field. This is the single-fee price.

In rental procedure: Scan or type the "S01" barcode of item.

The items list:

To modify the fee, click on Modify amount button.

single-fee on invoice:

8. Pricing policy (pricing models)

Select the 'Type of price" (pricing model) field.

a, When select the 'Fixed day price':

Rental period = 4 days
The daily price of item:

First day: 10.00
Second day = 8.00
3. day = 6.00
4. day = 5.00

Calculating RENTAL PRICE = 4 day * 5.00 = 20

b, When select the 'Linear' price:

Rental period = 4 days
The daily price of item:

First day: 10.00
Second day = 8.00
3. day = 6.00
4. day = 5.00

Calculating RENTAL PRICE = 10 + 8 + 6 + 5 = 29


9. The structure of prices.

The program support two sructure of prices.:

1. Unique price (unique price for every items)
2. Price from group (uniquqe price for every items-group)

1. Unique price (unique price for every items):

To create unique prices for every items:

1. Select any item from any items-group,
2. Select "Rental price" tab (1) on form,
3. Select "Unique price" radio button (2),
4. Select the type of price from lisbox (3),
5. Set the prices on fileds (5) Daily or/and Hourly,
6. Click the Save button to save.


10 Share data on network server

Preparing the server:

1. Create RENTAL directory on the server & create ADATOK subdirectory. Share the directory, set read & write permission to users.

2. Copy the DATA.MDB file (the central data file) to ADATOK directory on the server.


Preparing the all workstations:

1. Start the workstation & map the shared network drive. (in example: <H> letter)
2. Install & start the ESC-Rental program.
3. Select the "Program options" item on "Tools" menu

4. Select "Setting I." tab on "System setting" window.
5. Set the "Database drive" field to shared drive letter (in example <H>)

5. Click "OK" button to save data & restart the program.

Registration & activate the program:

Preparing the program before activate:

1. Uninstall our DEMO program.
2. Download the latest software version from our website & install the program.
3. Unzip the (if you receive our email!) file and copy its complete content into: c:\rental directory.
4. Then restart the programme  (& login if the program request :select the ADMIN  user from list, password:admin)   

Request registartion key procedure:

Select the 'Request registration key' item on Help menu .

Set the fields and send us  by email (or click the 'SEND REQUEST EMAIL' button)


If on your workstation not working the direkt mail function (the program send the error message)
Send us the data of fields (workstation Id & Owner fileds) to !!

Registration procedure:

If you receive our email with registartion data (registartion key & owner field),
please select the "Program registration" on "Help" menu.

Copy the data from registration email & click the "Activation procedure" button.







You can use the software in stores for:
sport tools, machines, working tools, ships, yachts, delta, dresses, clothing, costumes, insturments, theater/event accessories, furnitures . . .

Copyright © 1997-2005 VisualAid Software Ltd. All Rights Reserved.