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Quick online user guide Chapters (click text below to jump) 1. Preparing and using barcodes 2. Restrictions in the preparation of codes 5. Rental procedures flowchart 6. Add "Single fee" (delivery fee, service fee, etc.) 7. Program registration & activation 8. Pricing policy. (Type of prices)
The
barcode of the prodcuts can be set in the CODE field on the
BASIC DATA sheet. Any kind of characters can be used to prepare the
code, but it is recommended to apply a clear systeme. If it is possible,
the product’s own original barcode can be used as well.
Usually the same products have the same barcode. In this way the programme would not be able to differentiate the products in a product groop. (For example, if there are 20 pieces of drill from the same type on stock, it is necessary to issue a unique code for each of them, so the system can distinguish them.) Restrictions in the preparation of codes: 1. Products outside of inventory For those products which’s status is not to be kept in the system (auxilary materials, accessories, like ski poles, cables, etc.), but their rental is related to a certain price, a big letter N has to be placed as the first character of the barcode.
Prodcuts having the N character can be added several times to the rental list or contract. (e. g. issue of 2 ski poles, issue of 3 accessory, etc.) This product have to be registrated in the product inventory only for one time. At rental, the system will not change the status field of these products to “rented” and will not modify that at return either. It is useful to place these codes at the cash register, so it will be easy to scan them. 2. Client code The client code / client card code always have to beginn with a character C. That can be used in the code field at the prodcuts registration, rental and selling, which speeds up the working process.
1. Start of rental After loading the programme choose the New rental menu (or press key F1).
2. Rental periode In the appearing window first set the periode of rental. The number of rented days and rental dates do not have to equal. (Dates might mean the total time periode of rental, and the number of days the days to be paid.) The system calculates the rental fee from the rental days.
3. Selection of client Next select the client for the rental. Click on the Client button (or press the INSERT key).
In the up coming window choose the client, then double click on his name to select. In case the client is not yet registrated, we can do that by clicking on the New customer… button.
Searching of client: Type the name (or as much as known from that) in the name field and press ENTER. After that only those clients can be seen, who mach the criteria. In this way clients can be found easily even in a database which contains several thousand customers. After choosing the client his/her data appear in the client fields of the rental window.
USAGE OF CLIENT CARDIt is possible to give a client card to the client with a client code. In this case simply scan the client code or type in manually in the code field. (The client code/client card code can be added to the clients at their servicing. The client code always have to beginn with a character C!)
4. Selecting items to be rented For selecting an item, enter its code in the CODE field. It can be done by some of the following procedures: - - typing manually the item code, than ENTER key - - scanning the item barcode with the barcode scanning tool - - by clicking the SELECT button and choose from the item list window
- OR scan (or type manually) the RESERVATION (VOUCHER) CODE The system checks the entered code to see if the product is not rented in that certain periode. The product can be added to the list only one time. If it matches the criteries, the products data add to the rental list, together with the calculated rental fee.
The added item gets into the cumulative.
5. Setting of discount, deposit It is possible to add discount to the added items by the discount’s percentage button. By modifying the percentage, the sum modifies too.
The discount can be set by clicking on the arrows, by 1%. By double clicking on the field, the discount can be raised by 5%.
6. Modification of added items The sale price of items added to the list can be modified by the MODIFY AMOUNT button.
You can delete the selected item or the complete list by the DELETE buttons.
7. Preparation of contract, invoice, receipt Rental contiunes by preparing the contract. The system prepares the documents by the parameters of the programme given in advance. The parameters can be selected in the PROGRAMME PARAMETERS line of the SERVICE menu.
By the parameters the followings can be set:
- minimum rental days (by that the programme does not allow for the system to give items for rental for more days than set here)
- financial data and content of contract (text of contract, tax percentages, currency…)
- how many copies of the invoice should be printed
8. Saving/fixing of rental The added items can be fixed by the SAVE/FIXING button (after the preparation of documents). The system saves the added items as rented items, and does not allow to rent them for other clients. (Of course it is possible to reserve them for another periode.)
In case we do not fix the rental, the system warns for that after selecting the EXIT button.
Add "Single fee" (Delivery fee, service fee, etc.)
Example for delivery fee in new version: 1. Create new item-group with "Service fee" (or any...) designation. (the Price-group is irrevelant for service fee, only select any)
2. Add
new item in "Service fee" group. For "single-fee"
(for example: delivery fee, service fee, etc.) use always a
letter S or s has to be placed as the first character of
barcode! Set the "Selling-pr."
field. This is the single-fee price.
In
rental procedure: Scan or type the "S01" barcode of item.
The items
list:
To modify
the fee, click on Modify amount button.
single-fee on invoice:
Program registration &
activation
Select 'Request registration key' item
on Help menu
RECEIVE THE
REGISTRATION EMAIL FROM VisualAid Support Team.
Select the 'Program registration' on
Help menu.
Set the Serial id., License owner,
Reg.key fields from registration e-mail.
8. Pricing policy (pricing models)
Select the 'Type of price" (pricing
model) field.
a, When select the 'Fixed day price':
Example:
Calculating RENTAL PRICE = 4 day * 5.00 = 20 b, When select the 'Linear' price:
Example:
Calculating RENTAL PRICE = 10 + 8 + 6 + 5 = 29
The program support two sructure of prices.:
1. Unique price (unique price for every
items) 1. Unique price (unique price for every items):
To create unique prices for every items:
1. Select any item from any items-group,
On the workstation:
1. Install the program on the first
workstation, 2. Share the network drive and create the RENTAL directory on the server shared drive, 3. Copy the ADATOK directory to RENTAL directory on server
On the workstation:
5 Restart the program
You can use the software in stores for: |
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VisualAid Software Ltd. All Rights Reserved. |
Product overview
